CKYO membership handbook

The CKYO Membership Handbook provides general information and policies for all students and parents.


COVID19 has necessitated some changes to the Membership Handbook. A copy of the 2019-2020 Handbook is available at the button below, but all information pertinent to membership beginning Fall 2020 is outlined below.

General Expectations:

  • Both Students and parents must read the CKYO Weekly Email and check Remind messages each week for rehearsal announcements, assignments, and any important information.

  • No refreshments other than water is permitted in rehearsal rooms or concert halls.

  • Students should be picked up immediately at the end of rehearsals. Staff will not leave any students alone at the end of a rehearsal, however, continued or excessive late pick-ups may incur a fee of $5 for every additional $5 minutes a staff member waits with a student. In case of emergency follow the instructions in REMIND.

  • Music in the CKYO folder provided at the first rehearsal is the responsibility of the player.  Players must report missing music to their conductor immediately.

  • No electronic devices are permitted during rehearsal except those used for tuning. PHONES must stay in a bag or case and should not be seen at any time by a conductor during rehearsal.

SAFETY at Rehearsals - Click HERE for CKYO's plans for keeping students and staff safe.

PERFORMANCE/RECORDING Attire: Because of COVID19 and factory production, the company we use to order dresses from is currently not in full operation, so for the fall semester CKYO students will just be asked to wear Concert Black for any performance/recordings.  You do not need to order the CKYO dress or get fitted for a tuxedo. If you own a CKYO black dress, you are welcome to wear it for our performances/recordings, but if you do not or should need a new one, please just wear an all-black outfit. More information about appropriate performance attire is available HERE.

CONCERTO COMPETITION: The annual CKYO Borchardt Concerto Competition is postponed and will be held in January 2021 when we hope to allow students to perform in person.  All requirements found HERE will still be applied even though the competition date is postponed.

TUITION: Information about Tuition can be found HERE. Tuition will be billed and sent via email to the addresses we have on file prior to each Session and must be paid in full (or a tuition assistance application must be completed and approved) by the date of the first rehearsal of that Session.  A student with unpaid tuition or fundraising at the end of a Session will not be able to participate in another Session or semester until their account is paid.

BRING TO REHEARSAL: Every student must bring their own STAND, accessories, instrument and PENCIL to every rehearsal/performance. NO stands will be shared and CKYO is not able to provide extra stands at rehearsal locations.To further limit multiple touch surface areas, CKYO will only provide a chair at each rehearsal and a folder with music at the first rehearsal for each student.  Please be prepared each week with all your rehearsal materials when you arrive at rehearsal.

PRIVATE LESSON POLICY: All members of CKYO ensembles must be enrolled in weekly private lessons on their instrument.  Students must obtain their private teacher’s signature each semester as certification of their attending regular lessons.


SCHOOL PARTICIPATION POLICY: All middle school and high school aged members are REQUIRED to participate in their school band and/or orchestra program.  If a school does not offer an ensemble for the auditioned instrument, we require that your counselor sign certifying such a situation.  Home schooling parents are asked to sign as the student's music teacher, certifying that music is a part of their schooling program. 


CKYO will coordinate teacher communication in regard to signing off/approving a student's participation in CKYO throughout the Fall 2020 semester as we realize many students are not seeing teachers in person (both school and private).  CKYO will send emails to school and private teachers listed on a students registration form to ensure compliance with our policies and support of their school and private teachers. In pre-pandemic and post pandemic CKYO season - Students must obtain signatures from their school instrumental music teachers each semester of participation in CKYO as a certification of compliance supporting the school and private instrumental teachers and programs.


In making these requirements, CKYO recognizes that a school or private music teacher may refuse to sign the CKYO form if reasonable efforts have not been met by the student, to work for the betterment of the school or private music program, or to rescind a signature if the student is not living up to the agreement made.  CKYO reserves the right to retract membership privileges if the proper signature requirements have not been obtained in accordance with the CKYO timetable.


Please note: CKYO makes NO EXCEPTIONS to its school instrumental and private music teacher signature certification requirements. Because the organization serves students from 15 different counties and over 60 schools the policy is broad and is in place to support the public school music programs who work in cooperation with the organization. CKYO recognizes that each school has their own ensemble participation requirements. The teacher signature required by CKYO each semester indicates the student for which the teacher is signing is in compliance with school requirements as that school and/or teacher deems acceptable.



In continuation of the CKYO membership obligations, WE REQUIRE:

  • Comply with  Private Lesson Policy and  School Participation Policy as detailed above.


All members are expected to:

  • Have a positive attitude toward learning 

  • Cooperate with and be considerate to other members

  • Display an attitude of respect toward all CKYO Staff and Volunteers

  • Regularly practice and prepare CKYO music 

  • Consistently improve through private lessons 

  • Maintain proper care of your instrument 

  • Take proper care of your CKYO music folder and music

  • Abide by COVID19 Safety protocols including wearing a mask at all times (except when wind and brass players are playing, though instruments will be required to "wear masks" provided by CKYO.

We Strongly Encourage: 

  • Elementary school members to participate in their school band or orchestra program, where available

  • Participation in a summer music camp or workshop 


These terms are not intended to create any contractual obligation on behalf of CKYO, but rather as requirements for participation in the organization, which CKYO can determine in its sole discretion.  CKYO reserves their right to amend its policies and guidelines at any time. 

Click below to see a PDF of the CKYO Membership Handbook for the 2019-2020 season.