CKYO membership handbook

The CKYO Membership Handbook provides general information and policies for all students and parents.

General Expectations:

  • CKYO expects both Students and parents to read the CKYO Weekly Email and check Remind messages each week for rehearsal announcements, assignments, and any important information.

  • Bring a PENCIL to keep on your stand.

  • Students should be in their seat with their instrument, music, music stand, accessories out and ready to begin rehearsal at the rehearsal start time. We strongly suggest students are in the building at least five minutes before rehearsal start time and that they use the restroom/get a drink of water/fill a water bottle prior to the start of rehearsal.

  • No refreshments other than water is permitted in rehearsal rooms or concert halls.

  • Students should be picked up immediately at the end of rehearsals. Staff will not leave any students alone at the end of a rehearsal, however, continued or excessive late pick-ups may incur a fee of $10 for every additional 5 minutes a staff member waits with a student. In case of emergency follow the instructions in REMIND.

  • Music in the CKYO folder provided at the first rehearsal is the responsibility of the player.  Players must report missing music to their conductor immediately upon rehearsal arrival. It is okay to forget your music from time to time but ask your conductor for a copy to borrow immediately upon arrival at rehearsal. Conductors should not have to pause rehearsal once it has begun because you do not have your music.

  • No electronic devices are permitted during rehearsal except those used for tuning. PHONES must stay in a bag or case and should not be seen at any time by a conductor during rehearsal.

PRIVATE LESSON POLICY: All members of CKYO ensembles must be enrolled in weekly private lessons on their instrument.  Students must obtain their private teacher’s signature each semester as certification of their attending regular lessons.


SCHOOL PARTICIPATION POLICY: All middle school and high school aged members are REQUIRED to participate in their school band and/or orchestra program.  If a school does not offer an ensemble for the auditioned instrument, we require that your counselor sign certifying such a situation.  Home schooling parents are asked to sign as the student's music teacher, certifying that music is a part of their schooling program. 


CKYO will coordinate teacher communication in regard to signing off/approving a student's participation in CKYO.  CKYO will send emails to school and private teachers listed on a students registration form to ensure compliance with our policies and support of their school and private teachers. In pre-pandemic and post pandemic CKYO season - Students obtained signatures from their school instrumental music teachers each semester of participation in CKYO as a certification of compliance supporting the school and private instrumental teachers and programs.


In making these requirements, CKYO recognizes that a school or private music teacher may refuse to approve a students' participation in CKYO  if reasonable efforts have not been met by the student, to work for the betterment of the school or private music program, or to rescind a signature if the student is not living up to the agreement made.  CKYO reserves the right to retract membership privileges if the proper teacher/program approval requirements have not been obtained in accordance with the CKYO timetable.


Please note: CKYO makes NO EXCEPTIONS to its school instrumental and private music teacher signature certification requirements. Because the organization serves students from 15 different counties and over 60 schools the policy is broad and is in place to support the public school music programs who work in cooperation with the organization. CKYO recognizes that each school has their own ensemble participation requirements. The teacher confirmation required by CKYO each semester indicates the student for which the teacher is approving  is in compliance with school requirements as that school and/or teacher deems acceptable.



In continuation of the CKYO membership obligations, WE REQUIRE:

  • Comply with  Private Lesson Policy and  School Participation Policy as detailed above.


All members are expected to:

  • Have a positive attitude toward learning 

  • Cooperate with and be considerate to other members

  • Display an attitude of respect toward all CKYO Staff and Volunteers

  • Regularly practice and prepare CKYO music 

  • Consistently improve through private lessons 

  • Maintain proper care of your instrument 

We Strongly Encourage: 

  • Elementary school members to participate in their school band or orchestra program, where available

  • Participation in a summer music camp or workshop 


These terms are not intended to create any contractual obligation on behalf of CKYO, but rather as requirements for participation in the organization, which CKYO can determine in its sole discretion.  CKYO reserves their right to amend its policies and guidelines at any time. 

Click below to see a PDF of the CKYO Membership Handbook for the 2021-2022 season.