CKYO COVID19 Information


COVID19 PROTOCOLS (updated August 9, 2021)

Please review the following and note our COVID-19 protocols are ever-evolving as new guidelines are released and are subject to change.

  • MASKING REQUIREMENT FOR REHEARSALS: CKYO WILL REQUIRE all students and staff to wear masks for rehearsal, regardless of vaccination status. We understand that this is frustrating and that masks make playing and communicating more challenging, but our first priority at CKYO is protecting everyone as much as possible so that we can continue to meet and rehearse each week. Winds and Brass: Please make sure you bring your playing mask and bell cover to rehearsal each week (they were provided to you at the seating audition. If you did not receive yours, please let us know as soon as possible). If you lose your mask or bell cover, we have a limited number of replacements available but will charge $5 per mask and $5 per bell cover. Regular disposable face masks will be available at check-in for any student who has forgotten their mask upon arrival.

  • With the surge in cases, we will be reducing all rehearsals to 60-70 minutes for the first few weeks and will be rehearsing strings and winds separately in the full orchestras to reduce the number of students in the rehearsal room at a time. We hope things will improve and we will plan to go to full orchestra for full rehearsal times once we get to October, if conditions allow.

  • STUDENT HEALTH ASSESSMENT: This season we ask students and families to do a health check at home prior to leaving for rehearsal and keep students home from rehearsal if they are experiencing any symptoms of COVID-19. By participating in CKYO, all students and their families and guardians agree to the following:

    • CKYO Student will be checked prior to attending CKYO for the following known symptoms of COVID-19 and will NOT attend if they are experiencing:

      • Fever (temperature of 100.4 degrees Fahrenheit or greater) or chills

      • Sore throat

      • New uncontrolled cough that causes difficulty breathing (for students with chronic allergic/asthmatic cough, a change in their cough from baseline)

      • Diarrhea, vomiting, or abdominal pain

      • New onset of severe headache

    • CKYO Student will NOT attend CKYO until they are released from quarantine by the health department if:

      • Student has been in close physical contact with a person who is known to have COVID-19.

      • Anyone in the household tests positive COVID-19.

      • Student has recently travelled out of the country.

    • If CKYO Student is tested for COVID-19 for any reason, they will not attend CKYO until results are received. If they test positive, they will NOT attend CKYO until they are cleared to do so by a medical professional.

    • I understand I am required to report a positive COVD-19 test result to CKYO within 24 hours of receiving the results (via phone call or email).

    • If CKYO Student meets any of the conditions above or is exhibiting any of the symptoms of COVID-19, we will notify CKYO about the absence via the Absence Form.

  • CONTACT TRACING: Because students are in assigned seats at rehearsals, CKYO is able to keep close track of others who come into close contact with an individual who tests positive for COVID-19. Per the Lexington-Fayette County Health Department, anyone who is within three feet of a person with COVID-19 for the rehearsal period will be considered a close contact. In accordance with recommendations from the Lexington-Fayette County Health Department, students and staff who are fully vaccinated or have tested positive for COVID-19 within the past 90 days will not have to quarantine as long as they are not exhibiting symptoms.

  • REPORTING: Students and staff members must report a positive case within 24 hours of receiving the diagnosis. Reports should be made by calling the office at 859-254-0796. If we are not available to answer, please leave a message with the following information: Student Name, Student Orchestra, Date of Positive test, and onset date of symptoms, if present.

  • We thank you for your patience and cooperation as we continue to navigate the pandemic!



COVID19 SAFETY PROTOCOLS (updated September 1, 2020):
We realize that each passing day brings new announcements and guidelines and we are listening to and following recommendations from the state and city. CKYO has safety protocols in place for rehearsals and activities and asks each student participant to comply with all protocols while they are participating in a CKYO rehearsal:

  • Require all staff, conductors, and musicians to wear cloth face coverings/masks, even while playing their instrument during the rehearsal period;

  • Require all students to bring a MUSIC STAND and a PENCIL to EVERY REHEARSAL and performance - CKYO will not provide music stands at rehearsals to cut down on common-touch areas;

  • Ensure that chairs will be separated by at least six feet;

  • Maintain six feet of space between people at all times;

  • Not allow breaks for the entire group - students may use restrooms one at a time as needed;

  • Encourage frequent hand washing and provide hand sanitizer at check-in;

  • Each student/parent should complete the "CKYO COVID19 Health Check Form"  online prior to check-in. If not the staff at the door will ask the students the questions verbally;

  • Each student's temperature will be checked upon entering the building at check-in - if a student has been feeling ill that day, they should not come to rehearsal and follow Absence Reporting. At check-in, if a student's temperature registers 100.0 or above, they will not be allowed to attend rehearsal that evening;

  • Air out the rehearsal area between small ensembles and schedule groups with 30 minute breaks between ensembles to sanitize seating and common-touch areas (hand rails, doorknobs, bathrooms, etc);

  • In order to keep the number of people in each building as small as possible, there will not be a parent waiting area available indoors where rehearsals are being held.

Procedures will remain flexible in response to guidance from public health professionals as research is still underway on the safety of woodwind and brass performance.