Policies and Guidelines

Participation in the Central Kentucky Youth Orchestras is a privilege and honor. As such we would like to remind you of certain standards and attitudes that we require for CKYO eligibility from each and every student member. Our policies and guidelines have been set to ensure a quality CKYO orchestral experience and to enhance your personal musical progress.

We Require:

All middle school and high school aged members to participate in their school band and/or orchestra program. If a school does not offer an ensemble for the auditioned instrument, we require that your counselor sign certifying such a situation. Home schooling parents are asked to sign as the student's music teacher, certifying that music is a part of their schooling program.
All members to obtain private lessons on a regular weekly basis for their auditioned instrument.
All members to obtain signatures from their school instrumental music teachers and private lesson teachers for each semester of participation in CKYO as a certification of compliance supporting the school and private instrumental teachers and programs.

In making these requirements, CKYO recognizes that a school or private music teacher may refuse to sign the CKYO form if reasonable efforts have not been met by the student, to work for the betterment of the school or private music program, or to rescind a signature if the student is not living up to the agreement made. CKYO has the right to retract membership privileges if the proper signature requirements have not been obtained in accordance with the CKYO timetable.

In continuation of the CKYO membership obligations, WE REQUIRE:

Payment of CKYO tuition or submission of a CKYO scholarship application in accordance with the CKYO timetable. (Applications are available for need-based scholarships).

Attendance at ALL rehearsals and performances in accordance with CKYO's attendance policy.

All members are expected to:

Participate in one CKYO fund-raising opportunity per semester or its equivalent value.

Have a positive attitude toward learning

Cooperate with and be considerate for other members

Display an attitude of respect toward all CKYO Coaches and Staff

Regularly practice and prepare CKYO music

Consistently improve through private lessons

Maintain proper care of your instrument

Take proper care of your CKYO music folder and music** (see Music Guidelines below)

We Strongly Encourage:

Elementary school members to participate in their school band or orchestra program
Participation in a summer music camp or workshop

Music Guidelines

Each member is responsible for returning his/her music folder to the music director at the end of the season. There is a $25 replacement charge for music folders if not returned in accordance to the CKYO timetable. This rule applies even if a student is no longer participating.

PUBLICATION USAGE POLICY

During the up-coming season, there may be occasions that are open to the public, where the media will be present, i.e. rehearsals, performances and community outreach programs. It is possible that photographs, videotapes and audio recordings will be made. The Central Kentucky Youth Orchestras will assume permission for your child and information to be in these types of publications unless otherwise notified in writing in accordance with the CKYO timetable.

CLOSED REHEARSAL POLICY

CKYO rehearsals are closed to the public. Anyone other than CKYO board, staff, and orchestra members must receive permission in advance from the conductor in order to attend.

These terms are not intended to create any contractual obligation on behalf of CKYO, but rather as requirements for participation in the organization, which CKYO can determine in its sole discretion. CKYO reserves their right to amend its policies and guidelines at any time.

CKYO will make NO EXCEPTIONS to its school instrumental and private music teacher signature certification requirements.

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